Position Summary:
The Office Services Copy Clerk supports pre-production and post-production activities, focusing on inventory management, shipping and receiving, and assisting the Production team with various tasks to ensure smooth operations and timely order fulfillment.
Key Responsibilities:
- Use job tracking systems (EFI ShipExpress, PrintSmith Vision, FedEx Ship Manager) to prepare and label shipments accurately
- Verify incoming shipments, ensure goods are in acceptable condition, and update inventory records
- Log new orders and route them to the appropriate departments
- Monitor inventory levels and notify management when supplies need restocking
- Organize and maintain stock to support efficient production operations
- Assist with finishing tasks, including shrink wrapping, folding, collating, stapling, kitting, and bundling
- Prepare kits by pulling inventory, assembling items, and packaging for delivery
- Serve as a quality assurance checkpoint by thoroughly reviewing completed jobs before shipment
- Notify the team of any reprint needs and collaborate to resolve issues
- Support customer service by tracking shipped packages and handling walk-up order deliveries
- Follow waste reduction and safety practices
Requirements:
- Minimum one year of administrative or file clerk experience
- High school diploma or GED required
- Valid driver's license
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Familiarity with Adobe Creative Suite (Photoshop, Illustrator, Acrobat)
- Strong multitasking, organizational, and prioritization skills
- Knowledge of bindery equipment and techniques (folding, scoring, laminating)
- Familiarity with CMYK ink systems and paper stocks
- Excellent attention to detail, proofing skills, and ability to follow instructions
- Ability to work on your feet and lift up to 50 lbs
Physical Requirements:
This position requires standing, moving around, and lifting for extended periods. The ability to operate computer equipment, bend, stoop, reach, and carry up to 50 lbs is essential.
Additional Skills:
- Self-motivated, goal-oriented, and adaptable
- Strong communication and interpersonal skills
- Team player with a willingness to accept feedback and improve
- Consistent attendance and punctuality are critical
